Successfully navigate the California sick pay law

Beginning July 1, 2015, small and large businesses alike operating in the Golden State will be required to comply with the new California sick pay law. Heartland is here to help.

The law mandates that all of the state’s employees—including full-time, part-time and temporary employees working 30-plus days within a year—must be given at least 24 hours of paid sick leave annually. Employees can earn in two ways: through accrual or a lump sum.

The stated purpose of the Healthy Workplaces, Healthy Families Act of 2014 is to allow employees to take care of their own or their family’s health without the loss of income or their job. California will be the third state to implement this requirement, giving approximately 6.5 million more U.S. workers paid sick leave.

Compliance will require you to:

• Provide written notice of sick leave entitlements to all employees
• Clearly display the paid sick leave poster in the practice  (the poster is one of 17 required employment-related posters made available by COA)
• Distribute a written account to each employee every pay day of their available sick leave
• Document each employee’s paid sick leave accrual and usage
• Retain paid sick leave records for at least three years

Heartland can help. With our suite of payroll and HR solutions, you’ll have the tools, resources and reporting capabilities you need to manage the law’s requirements and stay compliant. With Heartland, you’ll be able to:

• Track required sick pay leave through payroll using the accrual or lump-sum method
• Document and keep records for paid sick leave through payroll reports, employee pay stubs and employee web access
• Stay informed when new laws or changes to the laws are passed
• Provide tools to communicate new policies, laws and procedures to your employees
• Access the mandatory materials you need on federal and state labor laws

To learn more about how Heartland can help you navigate the California Sick Pay law, contact your local Heartland sales representative.

Also, see “ODs required to provide all employees paid sick leave beginning this month” in this newsletter edition for more information.