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Important Dates & Deadlines

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Important Dates and Deadlines

November 15-17, 2019
 

Exhibitor contracts and booth sales are ongoing up to the date of the event November 15-17, 2019.

June 7, 2019

Cancellation Provisions – Before or on June 7, 2019 - Exhibitor will receive a refund of booth fees paid minus the nonrefundable deposit

After June 7, 2019  All Exhibit Fees Forfeited- Cancellation notice must be submitted in writing.

August 2, 2019

 

 

 

 

 

 

Booth fees are due in full  After this date full payment must accompany all exhibit space contracts.
Electronic copy of company description of 50-words and logo (Logo format: 300 dpi EPS, TIF, JPG, PDF). Email to Brenda Stewart at brendas@coavision.org

Certificate of insurance due Exhibitors are required to have insurance policies covering the transportation of their exhibit materials and/or equipment from their home base to the show site, during the show and in transit for the return their home base. Exhibitors are also required to have public liability and must be able to present a certificate of insurance within 24 hours of a request by COA.

October 4, 2019

Booth personnel  pre- registration begins
Deadline for attendee bag insert

October 18, 2019

Deadline to order VIP Cartload Service for the discounted rate

October 18, 2019

Changes to booth personnel registration ends

November 14,  2019

Move in Hours -Thursday, 3:00 p.m. - 5:00 p.m.

November 15, 2019

Move in Hours- Friday, 7:30 a.m. - 11:00 a.m.             
(Exhibitors must be show ready by 11:00 a.m.)

November 15, 2019

Exhibit Hall dedicated hours-Friday: 11:30 a.m.- 3:30 p.m.

November 16, 2019

Exhibit Hall dedicated hour- Saturday, 11:30 a.m.- 3:30 p.m.

November 16, 2019

Exhibitor Move-out hours:  Saturday, 3:30 p.m. - 6:30 p.m.


Future Meeting Dates:

  • November 6-8, 2020
  • November 5-7, 2021
  • November 4-6, 2022
  • November 3-5, 2023

Exhibitor Contacts:

Brenda Stewart
Education and Event Coordinator
2415 K Street, Sacramento CA 95816
(916) 266-5035 |(800) 877-5738 ext. 235
brendas@coavision.org

  

Jennifer Watson
Education and Events Manager
2415 K Street, Sacramento CA 95816
916.266.5043 | 916.690.1182 mobile
jwatson@coavision.org

 

COA Champion Supporters:

California Optometric Association
2701 Del Paso Road, Ste. 130-398 | Sacramento, CA 95835 | 833-206-0598